ODWEBS Defining a Digitization Project

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Be able to state each of the following key features before beginning a project.

Key Features

  1. Start and End
What do you expect in the startup and closure stages? How will you know when the project is done? Projects are not ongoing.
  1. Plan
Create a methodical approach and clear plans to ensure on-time completion, using only the planned resources, and with delivery of the expected outcome. Have a written or online template for guidance and details of the work.
  1. Resources

Assure resources are allocated and not subject to withdrawal for other purposes.

  1. Team Member Roles

Members must have empowered responsibility for their actions in order to gain satisfaction from their own objectives. Members will be challenged and have new experiences.

  1. Goals

Each member must have clearly understood objectives.

Each of the following must be defined before beginning. For most digital projects the members involved will be obvious. Our academic projects will have clear parts which we can collectively understand.

We also have standing roles. For example, with the Maxwell Street Images we can define some players quickly. Cataloging is supported Gayle Porter, content provision by E. J. Carter, and publishing by Bill Graham.

Other players may need elaboration.

By defining all these parts the boundaries and expectations are clearer, and all members have contact information for use during the project.

Ultimately the library and associated departments benefit together with the users of the library. But such diffuse need can work against understanding the specific needs players require. Each person should be able to state their involvement in the project and what the impact will be on them.

Key Roles

  1. Key Stakeholders
Examples: those who donate materials, have a pedagogical need, or in other ways depend or expect outcomes from the project
  1. Key Players
    1. Sponsor
      1. Must assure and state relevance
      2. Must define objectives
      3. State reason and inspiration
      4. Provide resources optionally
    2. Manager
    3. Stakeholder(s)
  2. Key Member
    1. Member
    2. Patron and User
    3. Supplier(s)
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