ODWEBS Defining a Digitization Project

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Be able to state each of the following key features before beginning a digitization project.

Key Features

Start and End

What do you expect in the startup and closure stages? How will you know when the project is done? Projects are not ongoing.


Create and have available methodical approach and clear plan to ensure on-time completion, using only the stated resources, and with delivery of the expected outcome.

Have a written or online template for guidance and details of the work.


Assure resources are allocated and not subject to withdrawal for other purposes.

Team Member Roles

Members must have empowered responsibility for their actions in order to gain satisfaction from their own objectives. Members will be challenged and have new experiences.


Each member must have clearly understood objectives.

Examine Key Roles

Each of the following must be defined before beginning. For most digital projects the members involved will be obvious. Our academic projects will have clear parts which we can collectively understand.

We also have standing roles. For example, with the Maxwell Street Images we can define some players quickly. Cataloging is supported Gayle Porter, content provision by E. J. Carter, and publishing by Bill Graham.

Other players may need elaboration.

By defining all these parts the boundaries and expectations are clearer, and all members have contact information for use during the project.

Ultimately the library and associated departments benefit together with the users of the library. But such diffuse need can work against understanding the specific needs players require. Each person should be able to state their involvement in the project and what the impact will be on them.

Key Roles

  1. Key Stakeholders
Examples: those who donate materials, have a pedagogical need, or in other ways depend or expect outcomes from the project
  1. Key Players
    1. Sponsor
      1. Must assure and state relevance
      2. Must define objectives
      3. State reason and inspiration
      4. Provide resources optionally
    2. Manager
    3. Stakeholder(s)
  2. Key Member
    1. Member
    2. Patron and User
    3. Supplier(s)
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