ODWEBS Defining a Digitization Project

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Be able to state each of the following key features before beginning a digitization project.

Key Features

Start and End

What do you expect in the startup and closure stages? How will you know when the project is done? Projects are not ongoing.


Create and have available methodical approach and clear plan to ensure on-time completion, using only the stated resources, and with delivery of the expected outcome.

Have a written or online template for guidance and details of the work.


Assure resources are allocated and not subject to withdrawal for other purposes.

Team Member Roles

Members must have empowered responsibility for their actions in order to gain satisfaction from their own objectives. Members will be challenged and have new experiences.


Each member must have clearly understood objectives.

Examine Key Roles

Each of the following must be defined before beginning. For most digital projects the members involved will be obvious. Our academic projects will have clear parts which we can collectively understand.

We also have standing roles. For example, with the Maxwell Street Images we can define some players quickly. Cataloging is supported Gayle Porter, scope and content provision by E. J. Carter, project management and publishing by Bill Graham.

Obtain names and contact information for all other players.

By defining all these parts the boundaries and expectations are clearer, and all members have contact information for use during the project.

Ultimately the library and associated departments benefit together with the users of the library. But such diffuse need can work against understanding the specific needs players require. Each person should be able to state their involvement in the project and what the impact will be on them.

Key Roles

Key Players

Director of Technical Services: Initiates the project, assures relevance to LIS, sets objectives and constraints, may provide resources
Must assure and state relevance
Must define objectives
State reason and inspiration
Provide resources optionally


Assistant Director for Digital Initiatives: leads the project team, producing a detailed plan of action, motivates and develops the team, communicates with team members and stakeholders, monitors project to keep the project on track


=====Examples: those who donate materials, have a pedagogical need, or in other ways depend on or expect outcomes from the project

  1. Key Member
Cataloger: Assures adherence to protocol and provides quality assurance of the metadata and its scope, creates metadata, builds templates and item profiles (spreadsheets)


Digitization technician: May perform some or all details of project management

Patron and User

Online external and internal LIS patrons


Internal provisioning of the digitization studio
Personal tools